You want your voicemail to contain some basic information in a polite manner that will help the caller know that it’s you, and information to leave so you can call back as soon as possible. Include your name (and the company if this is a business voicemail), a statement that lets the caller know you apologize for missing the call, and information you would like from the caller such as name, number, and a brief message concerning the purpose of the call.
Start with a polite “Hello”. Inform the caller of who you are, and apologize for missing the call. End your script by asking the caller to leave a name and contact number with a brief message. Inform the caller that you will get back to them as soon as possible. You can also sign off with a friendly “Have a nice day,” if you wish.
Make sure your script includes the information from your list. Avoid common, flat greetings like “Your call is very important to me. ” If the call is important, you’ll make the effort to return it as soon as possible. [1] X Research source If you are setting up a voicemail for work, even if it’s on your cell, consider giving callers alternate ways to reach to reach you. Give an email address, or the address to your website where more information may be found. Once you’ve read your voicemail out loud and feel that it provides relevant information in a friendly, professional manner, you’re ready to record.
The best place to record your voicemail is in a quiet room that’s away from excessive noise. Smaller rooms will also work better as there won’t be as much ambient sound as in a large, open space.
If you’re on an iPhone and have iOS 8 or later, you can go into your “Phone” app and hit the “Voicemail” button. [2] X Expert Source Josef StorziApple & Mobile Phone Repair Specialist Expert Interview. 7 December 2020. This will bring you to a screen that shows your voicemails, and in the upper lefthand corner will be an option for “Greeting”, click that and from there you can listen to or edit your greeting. Android users can hold down the 1 key in the dialer until your phone connects to the voicemail service. Enter your PIN when prompted or setup your voicemail inbox for the first time and then follow the prompts to record a new greeting. Some Android devices may come with a Voicemail app, depending on your carrier. [3] X Research source Try dialing your own phone number if you are having difficulty accessing your voicemail service.
Try not to use a completely monotone voice. You want to speak with a friendly conversational tone. If you have trouble adding some expression to your voice or speaking clearly, then try practicing your greeting in front of a friend to get feedback and feel more comfortable.
Remember, you want to include your name or your family’s name. Inform the caller that you apologize for missing the call and will return it as soon as possible. Give a brief set of instructions on the information that you would like the caller to provide so you can be informed when you return the call.
Having a friend call your phone and listen to your voicemail greeting is a great way to see if you have successfully recorded a friendly and proper greeting that actual callers can hear and understand.
Press and hold 1 on the phone’s dialer. This works on most devices and services. Tap the Voicemail button on your iPhone’s dialer. [5] X Research source Dial *86 (Verizon)[6] X Research source or 123 (T-Mobile). [7] X Research source Dial your own number from your phone. For many services, this will call your voicemail.
